B
Back Order
Represents items on a sales order that have not been picked.
Bar Code
Print medium we use for scanning data into our system.
Bar Code Scanner
This is a hardware component that connects to a PC and is used for scanning bar codes printed on pick lists, packing lists, and receivers.
Billing
Billing is used in outgoing orders to invoice the customer for the parts provided plus any additional charges such as tax or freight costs.
C
Carrying Costs
Represents items on a sales order that have not been picked.
Consignment Inventory
Print medium we use for scanning data into our system.
Cost
The financial impact associated with purchasing new stock, maintaining old stock, or disposing of stock past its shelf life.
Cost of Goods Sold
The total value (cost) of products sold during a specific period of time.
Customer Managed Inventory
Clear Spider allows the customer to manage specific inventory and request re-supply from their supplier based upon predetermined re-supply parameters. The Customer manages the suppliers’ parts and provides visibility to the supplier so the supplier can issue the required inventory to the required stock location(s) at the right time.
Cycle Count
This is a periodic inventory counting function.
D
Display Criteria
Set of functions used for displaying data in the required manner.
E
Export
The process of taking data out of Inventory Manager for use by an external system.
F
FIFO (First-in First-out)
The process of taking data out of Inventory Manager for use by an external system.
Fixed Location
A specific place in the warehouse where this part will be stored. This field value is for descriptive purposes only.
Forecast
A number that indicates an estimate of the number of items that will be consumed each month. This value is for documentation purposes only.
H
Handheld
Represents a portable device used to perform warehouse operations like picking, shipping, receiving, etc.
I
Inbound
Direction of product flowing into the warehouse.
Inbound Lead Time
The amount of time in days that it takes to have this particular part delivered from the supplier.
Inspection
It is used either on an incoming purchase order or a production order. It will cause the user to report the results of inspection of the parts received by requesting the number of parts accepted and the number of parts rejected.
Inventory
Represents the items in stock. It can also be used to imply the physical counting process.
IP Address
Network address for a given handheld or a workstation PC’s internet connection.
Items
Representation for product or part number.
Issue
It is used in production orders to supply the production order with the needed material to produce the end product.
J
Just-in-time
Inventory arriving or being produced just in time for the shipment or next process (Strategy to eliminate all process waste).
K
Kanban
Replenishment system where a replenishment is triggered by emptying a container, and the empty container is sent up the line to the previous operation or supplier to be refilled.
Kitting
Process in which individually separated but related items are grouped, packaged, and supplied together as one unit.
L
LILO (Last-in Last-out)
A method for organizing and manipulating a data buffer, where the newest entry is processed first.
Level
A term that refers to the physical positioning of a shelf location.
License
A legal document that defines the conditions for use of the software.
Line Item
Representation for product or part number. Same as Item.
Location
Precise place where a product is stored.
Lot Size
Lot size represents the quantity of an item you order for delivery on a specific date, or manufacture in a single production run.
M
Max
Short for maximum. This is a field in the database that allows you to set the maximum quantity of stocking inventory.
Maximum Inventory
The maximum number of units that the company desires to maintain in inventory at any point in time. This parameter is considered if the Reordering Policy is set to “Maximum” and will be used in conjunction with other inventory parameters to calculate a reorder quantity to bring the inventory level back to the maximum quantity.
Maximum Order Quantity
The maximum number of parts that will be ordered on a given replenishment order when the REPLAN function of the system.
Min
Short for minimum. This is a field in the database that allows you to set the minimum quantity of stocking inventory.
Minimum Inventory
The minimum number of units that the company desires to maintain in inventory at any point in time. It is necessary that inventory should not go below this level. This parameter is considered if the Reordering Policy is set to “Maximum” and will be used in conjunction with other inventory parameters to display graphs of the status of the inventory for the item.
Minimum Order Quantity
The minimum number of parts that will be ordered on a given replenishment order generated by the REPLAN fuction of the system.
Move
The process of transferring items between locations.
N
Netting
The process of adjusting gross requirements by current on-hand, safety stock, and inbound quantities.
O
Order Cycle
The length of time an ordered quantity should last.
Order Multiple
A factor used in the REPLAN function to generate replenishment orders. The Order Multiple value will cause the quantity to be ordered to round up to the next multiple. For example, if the order multiple is 10 and the quantity needed is 75, the REPLAN function will order 80 units of the part; if the order multiple was 6 and the quantity needed is 75, then the REPLAN function would order 78 units.
Outbound
Direction of product flow leaving the warehouse.
Outbound Lead Time : The amount of time in days for your company to deliver this part to a customer.
Outsourcing
The act of transferring responsibilities for a process to an outside supplier.
Overhead
Indirect costs associated with facilities and management that are applied to the costs of manufactured goods through the manufacturing reporting process.
P
Package Tracking Number
This field is an open text field that can carry any value that the user wishes. For an inbound order, it could carry the tracking number issued by the shipping company.
Packing List
A document that is printed after the picking process is completed.
Part Number
Representation of a product numerical form, similar to Item Number.
Part Number References
The system has the ability to reference item data using alternate part numbers which are added and maintained via the Customer References and Vendor References sections of the Create Item and Edit Item screens.
Pick List
A document that is printed for use during the picking process.
Picking
The process of filling a sales order.
PO Cost
Cost field used in the purchasing module of the software.
Portable
Represents a mobile device used to perform warehouse operations like picking, shipping, receiving, etc same as a handheld.
Preferences
This is a module in the software that is used to define user choice.
Print Pack List
This step is used with an outgoing order and can be used to print a packing list that will go with the shipment. The inventory numbers here can vary from the pick list since the number of parts actually picked could vary from the quantity requested.
Print Pick List
This step is used with an outgoing order and when executed will return a pick list. This shows all of the parts and associated quantities required to fill the order. Inventory levels at this point remain the same.
Purchase Order
This is the function that allows the user to order products for receipt in the warehouse.
Purchase Order Number
A document made by the buyer to authorize a purchase transaction.
Q
Quantity
Numeric field used throughout the software to represent quantity.
QuickBooks
An accounting software geared towards small to medium sized businesses. The Clear Spider System can integrate with this software.
R
Radio-Frequency Identification (RFID)
The wireless use of electromagnetic fields to transfer data, automatically identifying and tracking tags attached to objects. These tags contain electronically stored information.
Receipt
Process of receiving products into the location/warehouse.
Receiving
Receiving is typically used in an incoming order. This step reports the number of items being received from the incoming order and allows the system to create a backorder for missing parts.
Reorder Quantity
The number of parts that are ordered on a replenishment order. This order is created by the REPLAN function, when the reordering policy of Reorder Point is used.
Replenishment
Replenishment is the process of moving inventory between facilities or from suppliers to meet demand.
Return Material Authorization (RMA)
Clear Spider allows the customer to return the damaged or defective goods to the supplier to have the products repaired or replaced, and reshipped.
S
Safety Lead Time
Adding some additional time to your lead time as part of your ordering calculations.
Safety Stock
Safety stock provides protection against running out of stock during the time it takes to replenish inventory. It allows the company to maintain customer service levels while at the same time maintaining the minimum level of inventory. The value set here will affect the graphical display of on-hand and available inventory for a part. If these levels are at or below the defined safety stock, the graphical display will be coloured red to indicate a potential serious inventory issue or stock-out.
Sales Order
This term is used to represent the software module where customer orders are entered. It is also used to represent the printed version of that customer’s order.
Scheduling
Scheduling is used in both incoming and outgoing orders. Once the order has been acknowledged, the order can be reviewed and modified as required.
Search Parameters
Set of fields used to search the required data.
Serial Number
Value generated by the software during the registration process.
Setup Costs
The costs associated with initiating a production run (labour, machine time, etc.).
Setup Time
The time it takes to prepare equipment and materials for a production run.
Shelf Life
Shelf Life is that length of time given to tagged items before they are considered unsuitable for sale or consumption.
Ship To
Field in the database that represents an alternate shipping address for a customer.
Shipping
Process performed after the picking function that signifies that the product has left the facility.
Shipping Agent
This field is the code representing the company that is actually delivering the parts to you. This is a pre-defined list of agents and can be filled in by clicking on the down arrow and selecting the appropriate value from the drop-down list.
Status
This term is used in the software to determine the condition of an item.
T
Transfers
This term refers to a move function between warehouses or facilities.
U
Unit Cost
This is the cost per unit of inventory to your company MSRP – Manufacturer’s Suggested Retail Price.
Unit Price
This is the default price used when the item is sold to a customer and the invoice is created.
UOM
Unit of Measure.
Username
User name needed to log in to the software.
V
Vendor
Represents your procurement source for products.
Vendor Managed Inventory (VMI)
Clear Spider allows suppliers to manage inventory and re-supply for their customers. Customers relinquish the workload of managing suppliers’ parts in exchange for providing visibility into their inventory levels and requirements.
W
Warehouse
Term used in the software to represent the physical location of the building.
Worksheet
Refers to the document listing items used in the cycle counting activity.